How to Stay Compliant with RegData Submissions?

Staying compliant with RegData submissions is essential for all firms regulated by the Financial Conduct Authority (FCA) . RegData is the FCA’s regulatory data collection platform that replaced Gabriel.

1. Understand Your Reporting Obligations

• When you’re authorised by the FCA, they will specify your reporting schedule in your firm’s Regulatory Reporting section.

• Obligations depend on your firm’s business model and permissions.

Tip: Log into RegData regularly to check reporting schedules and deadlines.

2. Set Up and Maintain RegData Access

• Ensure that your Principal User and other staff with responsibilities have valid logins.

• Keep contact information and user roles up to date in RegData.

Important: Only authorised individuals should have access. Review user permissions every 6 months.

3. Know Your Deadlines

• RegData will notify you of upcoming submission deadlines.

• Most reports are due quarterly, bi-annually or annually—depending on the type.

• Late submissions can result in penalties or supervisory action.

Tip: Add all submission deadlines to a shared compliance calendar with reminders.

4. Prepare Accurate and Complete Data

• Use your firm’s internal systems and financial records to prepare reports.

• Ensure your AML, financial crime, and prudential records are up-to-date and align with FCA expectations.

• Use the FCA’s templates and guidance notes available within RegData for each report type.

Checklist

• Financial statements

• AML risk data

• Suspicious activity reporting metrics

• Training and compliance audit logs

• Capital or liquidity positions (if applicable)

• Customer Complaints record

5. Submit Before the Deadline

• Complete your reports ahead of the due date to allow time for internal review and corrections.

• Use the ‘Validation’ function on RegData to check for errors before final submission.

Note: Keep evidence (PDFs or screenshots) of every successful submission for your audit trail.

6. Respond Promptly to FCA Queries

• If the FCA finds issues with your submission, they may contact you through RegData or email.

• Respond clearly, provide explanations, and make corrections if requested.

Tip: Assign a nominated compliance contact who monitors RegData notifications weekly.

7. Avoid Common Mistakes

• Submitting with blank fields or placeholder data

• Using outdated templates or reporting metrics

• Missing changes in reporting frequency or new return types

• Leaving reporting to the last minute

8. Conduct Internal Reviews

At least once a year, conduct a Regulatory Reporting Audit to check:

• Are all reporting duties being met on time?

• Are the submissions accurate and complete?

• Is the team trained and aware of RegData functions?

9. Train Your Staff

Make sure your finance, compliance, or admin teams are trained in:

• Using RegData

• Understanding your firm’s reporting duties

• Validating and submitting reports

10. Engage a Compliance Professional

• If you're unsure about what to submit or how, engage a regulatory compliance consultant.

• They can review your data, verify submission accuracy, and ensure you stay aligned with FCA expectations.